Job Aids page is currently in development.
Job Aids
HR Front End (HRFE) Transaction Tips
Attaching Documents in HRFE
- How to Attach a Document HRFE(All Employees)
- List of Valid Documents and their Document Types (All Employees)
New Hire/Rehire
As of Tuesday, March 1st, 2016, an upgrade to the HR Front End has added an additional screen in the new hire wizard for certain new hires (e-classes SA/EH/HA/HG/TR). The Changes to HRFE New Hire Wizard for ACA PDF will guide you through these changes.
- New Hire 9/12 Faculty Starting in Summer
- New Hire Academic Hourly or Grad Hourly
- New Hire Academic Professional
- New Hire Academic Unpaid
New Hire Civil Service (see notes below)
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- If the candidate is a current employee moving to a different position, the department adds the job and routes the transaction to Illinois Human Resources.
- New Hire Extra Help Non-Clerical
- New Hire Faculty
- New Hire Monthly Grad
- New Hire Postdoc Research Associates
- Position Creation/Maintenance of an Ac Hourly position
Current Employees
- Add a Extra Help Non-Clerical Job
- Add a Graduate Job
- Add a Lump Sum Job for Biweekly Employees (Civil Service)
- Add a Lump Sum Job for Monthly Employees (Faculty, Academic Professionals, and Grads)
- Add a Summer Academic Job (9-12 Service Basis Employees) (Faculty)
- Add a Summer Graduate Job
- Add a Temporary Upgrade Job
- Administrative Transactions (All Employees)
- Attach a Document (All Employees)
- End a Job (Extra Help)
- End a Job (Equal to or after its Last Paid Date) (All Employees)
- End a Job (Prior to its Last Paid Date) (All Employees)
- Flex Year Employee, Putting Them on Their Non-Work Period and Returning (Faculty, Academic Professionals, and Grads)
- Labor Distribution Change After The Last Paid Date (All Employees)
- Labor Distribution Change On or Before The Last Paid Date (All Employees)
- Moving from one Civil Service Job to Another – Initiated by the Hiring Unit (Lateral Transfer, Promotion through the Register)
- Moving from one Civil Service Job to Another – Initiated by the Home Unit (Lateral Transfer, Promotion through the Register)
- Position Creation/Maintenance of an AC Hourly Position
- Reappoint Academic Professional (Non Budgeted)
- Reappoint a Fall or Spring Graduate Job
- Reappoint a Lump Sum Job for Monthly Employee (Faculty, Academic Professionals, and Grads)
- Reappoint a Summer Graduate Job
- Reappoint a Summer Graduate Job (Faculty)
- SSN and/or Name Change (All Employees)
- Title Change for an Academic Professional
- Transfer From One Academic Professional Job to Another – Initiated by The Hiring Unit
- Transfer From One Academic Professional Job to Another – Initiated by The Home Unit
- VISA Change (All Employees)
Exiting Employees
- Attach a Document (All Employees)
- End a Job (Equal to or after its Last Paid Date) (All Employees)
- End a Job (Prior to its Last Paid Date) (All Employees)
- Separating Academic Professionals – Eligible for SURS or Compensable Leave
- Separating Academic Professionals – Ineligible for SURS or Compensable Leave
- Separating Civil Service
- Separating Faculty-Eligible for SURS or Compensable Leave
- Separating Faculty-Ineligible for SURS or Compensable Leave